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ABRFC 2017 AGM

ABRFC 2017 AGM

The Club held its Annual General Meeting Friday June 16th 7pm.

Venue:
The Hare & Hounds
Maidstone Rd, Ashford, TN25 4NR.

We would like to thank everyone who was able to attend this years AGM. The committee is the main way that you, the members, can influence the direction of THE CLUB. Below you will find your newly elected Committee, the AGM Agenda, Minutes and presented Accounts.

Elected 2017/2018 Committee

  • President: Tony Finch
  • Club Chairman: Barry Ball
  • Hon. Treasurer: Jason Potter
  • Hon. Secretary: Marc Turley
  • Hon. Fixture Secretary: Johann Delport
  • Membership Officer: Dave Squire
  • Communications Officer: Currently vacant
  • Sponsorship Officer: Matthew Ball
  • Events Coordinator: Harry Ruddock
  • Club Coaches: Tim Cross & Chris Dale
  • Club Captain: Ben Gauntlett

Agenda

1. Introduction
2. Apologies
3. Minutes of AGM Wednesday 27th April 2016
4. President’s Report & Treasurer’s Report
5. Reports from remaining Executives and Sections of the club.
6. Election of Executive Committee and Honorary Positions for 2017/18
7. Election of Club Captain
8. Election or Committee appointment of Club Coach
9. Proposed Constitutional changes
10. Subscriptions and Memberships for 2017/18
11. AOCB (Any Other Current Business)

2017 AGM MinutesTotal exemption small company accounts

Committee Roles

Scroll down for more information on each of these roles and their job descriptions. You’ll also find a list of PDF’s for these positions on englandrugby.com

Committee Meetings: The committee meets once month to conduct the club’s business, but are also in regular communication through email/phone – any member with full voting rights is entitled to attend and observe the meeting, but should first notify the club secretary that they wish to attend.

Club Chairman

  • Call and conduct and preside and over all meetings and votes of THE CLUB.
  • He shall be the Club delegate to meetings of the England & Kent RFU.
  • Responsible for the performance of each elected Officer.
  • The Chairman will also be required to consult with club members to create the long-term vision for the club.
  • Ensure club and players are eligible for matches by complying with league and club requirements.
  • Develop relationships with other clubs

The President

  • Is the official spokesman of THE CLUB. He does not have any specific duties, and so he must be work through others to achieve the clubs goals.
  • Above all, the president must lead by example and demonstrate the highest level of integrity and concern for the members of the club.
  • Monitor club morale and suggest team building social activities.
  • Be involved in recruiting new members and integrate those members into the club.

Secretary

The Secretary is the administrator for the club and deals primarily with communication and documentation. The Secretary is responsible for collecting timely information from officers, coaches, and members and distributing it to the committee/club via email, web and social media postings.

  • Distribute daily/weekly emails informing members of training updates, matches, socials, and general club information
  • Facilitate Board Meetings by developing agendas, recording discussions and distributing meeting minutes.
  • Keep physical copies of club documentation and have it available at board meetings.
  • Liaise with England & Kent RFU in matters of administration and discipline.

Treasurer

The Treasurer is the finance & accounting department for the club and deals with monetary issues.

  • Develop the annual budget and update it monthly
  • Report monthly on the balance sheet, income statement, and cash flow
  • Deposit income from dues, fundraisers, and sponsors
  • Balance the bank account
  • Pay invoices and bills
  • Maintain club’s non-profit designation

Fixtures Secretary

Must obtain fields for training sessions and matches, ensure they are marked and set up properly, and scheduling referees.

  • Schedule matches with Kent RFU, other teams and tournaments
  • Obtain fields for training and matches
  • Setup fields for matches
  • Schedule referees, if necessary
  • Confirm match details and directions with opponents
  • Ensure equipment such as goalpost pads, touchline flags will be available for matches

Membership Officer

  • Take responsibility for managing existing club memberships
  • Meet people and explain the benefits of membership to them
  • Actively encourage new members to join
  • Help the club to prosper through sustaining and growing the membership
  • Manage memberships, subscriptions, renewals and income
  • Keep the membership database up-to-date
  • Ensure membership fees are paid and records kept
  • Take the lead on promoting new membership
  • Create and deliver a plan for recruiting new members, with the support of a team recruitment officer for a larger club

Communications

Deals primarily with getting the club recognized in the community. He/she owns the infrastructure by which the public reaches the club; specifically, Website, and Social Media.

  • Develop creative posters, flyers, hand-outs and banners
  • Post events on web, social media and submit to local newspapers
  • Developing and maintain contacts within the local newspapers and other media outlets.
  • Write press releases and match reports
  • Produce or assist in the production of the Match Programme
  • Maintain the web and social media infrastructure
  • Develop and update content

Sponsorship Officer

The post-holder’s primary objective is to formulate sponsorship proposals and ensure the club’s sponsorship requirements are met.

  • Responsible for building and maintaining relationships with current Sponsors.
  • Seeking out future and potential Sponsors from the commercial business sector.
  • The display and production of Sponsorship banners at home games.
  • Liaise with the treasurer to ensure adequate funds are generated
  • Formulate sponsorship proposals and ensure sponsorship requirements are met
  • To be responsible for entertaining sponsors and dignitaries at club tournaments and events
  • To produce follow up literature to sponsors in the form of thank you letters, press coverage & club updates in order to encourage on going relationships

Events Coordinator

Primarily deals with coordinating large events and is the lead person for setting up the Awards Night, Sponsors Day, socials and any other events.

  • Plan and cater events
  • Staff various roles
  • Create event budget and report actual income and expenditures to Treasurer
  • Ensure event has proper publicity

Club Captain

Is the On-Pitch Representative of the club during matches and any other event that requires representation of a Player, as opposed to THE CLUB.

  • Player’s representative at monthly Committee meetings
  • Organising the attendance of players at matches and training
  • Team selection in the absence of the coach
  • Finding volunteers for the cleaning of Match Jerseys
  • The collection of match subs
  • Assigning players for pitch setup and breakdown
  • Must lead by example and demonstrate the highest level of integrity on and off the pitch

Club Coach

  • The Coach shall be the voice of authority on both playing field and practice field.
  • Schedule training and instruct members in rugby method and tactics at such sessions.
  • Appoint a coach or coaches to assist in directing training sessions if required.
  • Keep a record of attendance at such sessions and may use such record to make selections.
  • Prepare a summary of the Laws of Rugby and may distribute it to each member.
  • Will have final authority over team selection
  • Be present at all matches (home and away) barring illness, emergency or unavoidable reason.
  • If he is unable to appoint an acting coach, then this duty defers to the Club Captain.

Committee Meetings

The committee meets once month to conduct the club’s business, but are also in regular communication through email/phone – any member with full voting rights is entitled to attend and observe the meeting, but should first notify the club secretary that they wish to attend.

For more on the administration of Ashford Barbarians RFC visit the Governance page you can also download the Club Constitution.

N.B. We would like to remind everyone the importance of the AGM. The committee is the main way that you, the members, can influence the direction that we take. If you do not vote or get involved then you are effectively saying you are happy with what happens. So if you want change or want a greater voice in the club then you should attend the AGM, nominate and support candidates for your 2017-18 Committee. The AGM will also discuss the current standing of the club and its future development.

ABRFC 2017 Awards Night

ABRFC 2017 Awards

Congratulations to all of the nominees in this years ABRFC Awards Night categories.

WINNERS

Clubman
Jason Potter

Most Improved
Johann Delport

Captain’s Player
Matthew Ball

Player’s Player
Mick Price

Dolly of the Year
Jason Potter

Pictured above (from left to right): Johann Delport, Micky Price, Jason Potter.

A huge thanks to both ABRFC Chairman Barry Ball & Sharon for helping with the catering on the evening and throughout the season. We also like to extend out thanks to AnnMarie and staff at Sandyacres Sports & Social Centre for their support and hospitality. And last but not least Folkestone RFC for sending down a team for our final friendly of the season.

Armistice Day and Remembrance Sunday

poppy_field_740

Armistice Day falls each year on 11 November to mark the day in 1918 when the fighting in World War One was stopped.

The Allies and Germany signed an armistice in a railway carriage in the Forest of Compiegne in France at 05:00. Six hours later, at 11:00, the conflict ceased.

King George V announced that a two-minute silence would be observed in 1919, four days before the first anniversary of Armistice Day. The silence continues to be observed every year on the 11th hour of the 11th day of the 11th month.

Armistice Day is followed by Remembrance Sunday on 13 November, when royals and senior politicians pay their respects at the Cenotaph memorial in London.

Members of ABRFC will attend the Remembrance Service at Ashford Memorial Gardens, St Mary’s Church Hall. Players and club members join those paying their respects for the fallen men and women of the Armed Forces. A minute’s silence will be observed and wreaths laid at the foot of memorials, in memory of those who have died serving their country. Those attending include local MP Damian Green. the Mayor of Ashford Councillor George Koowaree, the Deputy Lord Lieutenant of Kent and Ashford’s Royal British Legion President.

abrfc memorial wreath

Veteran players of ABRFC will be joining Dover Rugby Club to play in an annual remembrance match vs Duke of York’s Royal Military School Old Boys. Saturday 12 Nov 1.30pm | 1:55pm Last Post followed by 2 Minute Silence KO 2.00pm Dover Rugby Club, Crabble Athletic Ground, Crabble Road, Dover, Kent, CT17 0JB.

To find out where your local Remembrance Service is being held visit Kent Live News.

remember_them_370The British Legion Poppy Appeal

Player Promotions 2016-17

abrfc_potter_horne_rabjohns

For the start of the 2016-17 season we see three new team promotions…

  • Club & Team Captain: Jason Potter (right)
  • Vice Captain: Vic Horne (centre)
  • Pack Leader: Christopher James Graeme Rabjohns (left).

2016-17 Match Jersey

 

ABRFC Match Jersey Sponsors

This season we welcome 3 new sponsors to the Ashford Barbarians Match Jersey; MPR IT Solutions, Diamond Carpets and Floorings and CC Rail Solutions.

We are delighted that French Forest Floors continue their main sponsorship of the ABRFC jersey and we’d also like to thank returning sponsors Byford Roofing Services, Print Junction, C.S. Mitchell Highway Service and Ball Contractors.

ABRFC_jersey_2016-2017_CSM_v1b

Sublimated jerseys supplied by Akuma Rugby.

International Tickets 2016

England_Club tickets notice_seating_WP

We have England tickets for two upcoming Internationals. Tickets are priced at £45 each (3 available per/match). To apply please contact Paul Wright (comms@ashfordbarbarians.co.uk) and specify the match as well as the quantity needed. Closing date Friday 22nd July.

*Available to all Members who have paid their subscriptions for 2015/2016.

In the event of over-subscription, tickets will be allocated through a process of fair distribution to applicants.

England v South Africa | Sat 12 Nov 2016 – KO 2:30PM
England v Australia | Sat 3 Dec 2016 – KO 2:30PM

Seating Guide

England Rugby PowerPoint Template

ABRFC 2016 Awards Winners

Awards Night_elipses_webheader

Saturday May 7th 2016

Held at Sandyacres Sports & Social Club

The Ashford Barbarians RFC 2016 Awards Night presented annual awards to the following…

  • Player’s Player of the Year
    Andrew ‘Taff’ Morris
  • Clubman of the Year
    Paul Wright
  • Most Improved Player
    Wayne Cleave
  • Captain’s Player of the Year
    Sam Dale
  • Dolly of the Year
    Ben King

Thank you to all those who attended and voted. Awards Sponsored by B Ball Contractors Ltd.

Before the season closes we have two final events;

20th-22nd May
Ashford Barbarians 2016 Rugby Tour

28th May
Charity Rugby Day in aid of Sapper Support at Aylesford Bulls RFC

 

ABRFC 2016 Awards

Awards Night_elipses_webheader

Saturday May 7th 6.30-10pm | Tickets £5 per person for food and entry.

Location: Sandyacres Sports & Social Club Sandyhurst Lane, TN25 4NT

You can confirm your attendance via our Facebook event

The Ashford Barbarians RFC 2016 Awards Night will be presenting the annual awards for…

  • Player’s Player of the Year
  • Clubman of the Year
  • Most Improved Player (voted for by coaches and team selectors)
  • Captain’s Player of the Year
  • Dolly of the Year (voted for by the Committee)

Please submit your votes at the upcoming AGM or online.

Enter your nomination below. You will require a password to access the survey, please contact Paul Wright or Steve Biggs if you have not been issued one.

NOTE: You may not be able to see the entire form if you are accessing this via your phone, please visit https://www.surveymonkey.co.uk/r/CD7YCG5 if this is an issue.

Create your own user feedback survey

NOTE: You may not be able to see the entire form if you are accessing this via your phone, please visit https://www.surveymonkey.co.uk/r/CD7YCG5 if this is an issue.

ABRFC 2016 AGM

ABRFC2016_AGM_webheader

The Club held its Annual General Meeting Wednesday April 27th 7pm.

Venue:
The New Chimneys

Loudon Way, Ashford, TN23 3JJ

We would like to thank everyone who was able to attend this years AGM. The committee is the main way that you, the members, can influence the direction of THE CLUB. Below you will find your newly elected Committee, the AGM Agenda, Minutes and presented Accounts.

Elected 2016/2017 Committee

  • President: Tony Finch
  • Club Chairman: Barry Ball
  • Hon. Treasurer & Membership Officer: Jason Potter
  • Hon. Secretary: Marc Turley
  • Hon. Fixture Secretary: James Hall
  • Communications Officer: Paul Wright
  • Sponsorship Officer: Matthew Ball
  • Events Coordinator: Steve Biggs
  • Club Coach: Tim Cross
  • Club Captain: Ben King

Agenda

Proposed Business

1. Introduction
2. Apologies
3. Minutes of AGM Sunday 3rd July 2015
4. President’s Report & Treasurer’s Report
5. Reports from remaining Executives and Sections of the club.
6. Election of Executive Committee and Honorary Positions for 2016/17
7. Election of Club Captain
8. Election or Committee appointment of Club Coach
9. Proposed Constitutional changes and Club Fine System
10. Subscriptions and Memberships for 2016/17
11. AOCB (Any Other Current Business)

  • Future Club Ground
  • Training Facilities and Coaching
  • Club Sponsorship

2016 AGM MinutesTotal exemption small company accounts

Committee Roles

Scroll down for more information on each of these roles and their job descriptions. You’ll also find a list of PDF’s for these positions on englandrugby.com

Committee Meetings: The committee meets once month to conduct the club’s business, but are also in regular communication through email/phone – any member with full voting rights is entitled to attend and observe the meeting, but should first notify the club secretary that they wish to attend.

Club Chairman

  • Call and conduct and preside and over all meetings and votes of THE CLUB.
  • He shall be the Club delegate to meetings of the England & Kent RFU.
  • Responsible for the performance of each elected Officer.
  • The Chairman will also be required to consult with club members to create the long-term vision for the club.
  • Ensure club and players are eligible for matches by complying with league and club requirements.
  • Develop relationships with other clubs

The President

  • Is the official spokesman of THE CLUB. He does not have any specific duties, and so he must be work through others to achieve the clubs goals.
  • Above all, the president must lead by example and demonstrate the highest level of integrity and concern for the members of the club.
  • Monitor club morale and suggest team building social activities.
  • Be involved in recruiting new members and integrate those members into the club.

Secretary

The Secretary is the administrator for the club and deals primarily with communication and documentation. The Secretary is responsible for collecting timely information from officers, coaches, and members and distributing it to the committee/club via email, web and social media postings.

  • Distribute daily/weekly emails informing members of training updates, matches, socials, and general club information
  • Facilitate Board Meetings by developing agendas, recording discussions and distributing meeting minutes.
  • Keep physical copies of club documentation and have it available at board meetings.
  • Liaise with England & Kent RFU in matters of administration and discipline.

Treasurer

The Treasurer is the finance & accounting department for the club and deals with monetary issues.

  • Develop the annual budget and update it monthly
  • Report monthly on the balance sheet, income statement, and cash flow
  • Deposit income from dues, fundraisers, and sponsors
  • Balance the bank account
  • Pay invoices and bills
  • Maintain club’s non-profit designation

Fixtures Secretary

Must obtain fields for training sessions and matches, ensure they are marked and set up properly, and scheduling referees.

  • Schedule matches with Kent RFU, other teams and tournaments
  • Obtain fields for training and matches
  • Setup fields for matches
  • Schedule referees, if necessary
  • Confirm match details and directions with opponents
  • Ensure equipment such as goalpost pads, touchline flags will be available for matches

Membership Officer

  • Take responsibility for managing existing club memberships
  • Meet people and explain the benefits of membership to them
  • Actively encourage new members to join
  • Help the club to prosper through sustaining and growing the membership
  • Manage memberships, subscriptions, renewals and income
  • Keep the membership database up-to-date
  • Ensure membership fees are paid and records kept
  • Take the lead on promoting new membership
  • Create and deliver a plan for recruiting new members, with the support of a team recruitment officer for a larger club

Communications

Deals primarily with getting the club recognized in the community. He/she owns the infrastructure by which the public reaches the club; specifically, Website, and Social Media.

  • Develop creative flyers, hand-outs, business cards, and banners and brings them to all events
  • Post events on web, social media and newspaper
  • Developing and maintain contacts within the local newspapers and other media outlets.
  • Write press releases and match reports
  • Maintain the web and social media infrastructure
  • Develop and update content

Sponsorship Officer

The post-holder’s primary objective is to formulate sponsorship proposals and ensure the club’s sponsorship requirements are met.

  • Responsible for building and maintaining relationships with current Sponsors.
  • Seeking out future and potential Sponsors from the commercial business sector.
  • The display and production of Sponsorship banners at home games.
  • Liaise with the treasurer to ensure adequate funds are generated
  • Formulate sponsorship proposals and ensure sponsorship requirements are met
  • To be responsible for entertaining sponsors and dignitaries at club tournaments and events
  • To produce follow up literature to sponsors in the form of thank you letters, press coverage & club updates in order to encourage on going relationships

Events Coordinator

Primarily deals with coordinating large events and is the lead person for setting up the Awards Night, Sponsors Day, socials and any other events.

  • Plan and cater events
  • Staff various roles
  • Create event budget and report actual income and expenditures to Treasurer
  • Ensure event has proper publicity

Club Captain

Is the On-Pitch Representative of the club during matches and any other event that requires representation of a Player, as opposed to THE CLUB.

  • Player’s representative at monthly Committee meetings
  • Organising the attendance of players at matches and training
  • Team selection in the absence of the coach
  • Finding volunteers for the cleaning of Match Jerseys
  • The collection of match subs
  • Assigning players for pitch setup and breakdown
  • Must lead by example and demonstrate the highest level of integrity on and off the pitch

Club Coach

  • The Coach shall be the voice of authority on both playing field and practice field.
  • Schedule training and instruct members in rugby method and tactics at such sessions.
  • Appoint a coach or coaches to assist in directing training sessions if required.
  • Keep a record of attendance at such sessions and may use such record to make selections.
  • Prepare a summary of the Laws of Rugby and may distribute it to each member.
  • Will have final authority over team selection
  • Be present at all matches (home and away) barring illness, emergency or unavoidable reason.
  • If he is unable to appoint an acting coach, then this duty defers to the Club Captain.

Committee Meetings

The committee meets once month to conduct the club’s business, but are also in regular communication through email/phone – any member with full voting rights is entitled to attend and observe the meeting, but should first notify the club secretary that they wish to attend.

For more on the administration of Ashford Barbarians RFC visit the Governance page you can also download the Club Constitution.

N.B. We would like to remind everyone the importance of the AGM. The committee is the main way that you, the members, can influence the direction that we take. If you do not vote or get involved then you are effectively saying you are happy with what happens. So if you want change or want a greater voice in the club then you should attend the AGM, nominate and support candidates for your 2016-17 Committee. The AGM will also discuss the current standing of the club and its future development.

2016 Easter Egg Designs

Happy Easter

Rugby players are sometimes referred to as egg chasers. So with Easter upon us I’ve had a little help from the children of our members and supporters for my Easter post. I like to extend a huge thank you to Joshua Ball (8 years) and Keira Ball (10 years) for their fantastic egg designs.

ABRFC Easter Egg designs

easter_egg_entries

Gallery

 

Original facebook post

easter_comp_WS

A few sketches for inspiration

easter_egg_pw_comp